AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 7th DAY OF APRIL, TWO THOUSAND AND EIGHT AT

AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 1st DAY OF DECEMBER, TWO THOUSAND AND EIGHT AT TWO O'CLOCK P.M. AT THE COURTHOUSE IN WASHINGTON, VIRGINIA

Present

Absent

Robert P Anderson, Chm. Ronald L Frazier, V-Chm.

S. Bryant Lee

Roger A Welch

Edward D. Wayland

John McCarthy, Co. Adm.

Peter H. Luke, Co. Attorney

Diane Bruce, Clerk

None

Chairman Anderson called the meeting to order.

MINUTES: On motion of Mr. Welch, seconded by Mr. Lee, the minutes of the November 3, 2008 meeting were unanimously approved as submitted. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

AGENDA: On motion of Mr. Welch, seconded by Mr. Wayland, the Board voted unanimously to adopt the Final Agenda. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

SCHOOLS: Dr. Robert Chappell, Superintendent of Schools, made the following report: (See documents filed with papers of meeting.)

1) http://rappahannock.va.schoolwebpages.com is the website for the new RCPS on-line newsletter.

2) Cafeteria sales have increased 12.45% for the period Aug 25-Oct 31 2008 compared to the same period in 2007.

3) Energy Savings: Energy usage was reduced 15.41% from July-Oct 2008 compared to the same period in 2007.

4) Efficiency Review: Informal quotes will be solicited for any purchase in excess of $1000. This policy resulted in saving $6000 over the past 12 month period.

5) Energy Services Report: Two energy service companies will meet with the School Board and representatives of the Board of Supervisors on December 16. Following that meeting, a decision will be made whether to proceed with obtaining an "energy contract."

VDOT Report: David Cubbage, Residence Administrator, reported as follows:

Budget Reductions: No budget cuts are anticipated in emergency services such as snow removal. Spending cuts are expected on mowing, dead animal removal, wild flower projects, tree removal and other non-emergency needs. Disposal of surplus property has been suspended. Lighting at the Flatwood Center will be reduced. Emphasis will remain on centers of road, shoulders, ditches and guardrails. Vacancies currently on the books will not be filled.

PUBLIC COMMENT: None.

OLD BUSINESS:

Emergency Communications Systems Update: An agreement with Fauquier County is not yet available. Costs are expected to include $7000 per year for radio maintenance fees and $25,000 for participation. The total project was budgeted at $800,000 but actual costs are expected to be $650,000 to $700,000. A final account will be provided at a later time.

Scrabble School: Photos of project in progress were filed. The project is on schedule.

Landfill: Closure is progressing on schedule. The total contract price is $749,720.

Regional Reassessment Plan: Bid requests and requests for qualifications have been sent out with a due date of mid-January and award in February or March. Several national firms have expressed an interest. Page, Shenandoah, Clark, Warren, Madison and Green have all expressed an interest in joining.

VaCO Region 7 Legislative Agenda: This item was carried over from the November meeting. Revenues and funding are the most significant concerns. The Board affirmed the Legislative Agenda by general consensus.

NEW BUSINESS:

Fees--Special Use and Special Exception Applications: Mr. McCarthy recommended that fees be increased to cover the costs of publication and postage. They were last increased in 2007. No action was taken. This item will be considered at the January 2009 meeting.

APPOINTMENTS: None.

CORRESPONDENCE: None.

INFORMATION:

Building Office Report: Total construction from October 22, 2008 to November 21, 2008 was $2,111,000.00. Year to date totals: (See papers of meeting for additional detail.)

Year to date totals:	2007	2008
New Home Construction	42	33
Commercial Buildings	8	3

ACCOUNTS: On motion of Mr. Frazier, seconded by Mr. Lee, the Board voted unanimously to approve accounts payables dated December 1, 2008. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

EXECUTIVE SESSION: On motion of Mr. Welch, seconded by Mr. Lee, the Board voted unanimously to retire into executive session pursuant to Virginia Code §2.2-3711A.1 and 2.2-3711A.3 to discuss or consider the acquisition of real property for a public purpose or the disposition of publicly held real property, when discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board of Supervisors under §2.2-3711A.3 and to consult with legal counsel regarding a zoning violation (Guevremont and Pelky). The following roll-call vote was taken. AYE: Anderson, Frazier, Lee, Welch, Wayland NAY: None.

Open Session: On motion of Mr. Welch, seconded by Mr.
Wayland, the Board voted unanimously to reconvene into open session. The following roll-call vote was taken. AYE: Wayland, Anderson, Frazier, Lee, Welch. NAY: None.

Certification: The Chairman polled the members of the Board as follows "To the best of your knowledge, do each of you certify that only public business matters lawfully exempted from the open meeting requirements under existing Virginia law, and only such public business matters as were identified in the motion by which the executive meeting was convened, were heard, discussed or considered by the Board in the executive meeting just held?" The following roll-call vote was taken. AYE: Anderson, Frazier, Lee, Welch, Wayland. NAY: None.

Zoning Violations: On motion of Mr. Frazier, seconded by Mr. Lee, the Board voted unanimously to authorize the County Attorney to prosecute the Guevremont and Pelky zoning violations. The following vote was recorded. AYE: Anderson, Frazier, Lee, Welch, Wayland. NAY: None.

There being no further business, the meeting adjourned at 3:25 o'clock p.m.

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Robert P. Anderson, Chairman