AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 4TH DAY OF JANUARY, NINETEEN HUNDRED NINETY NINE AT TWO O’CLOCK P

AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 6th DAY OF NOVEMBER, TWO THOUSAND AND SIX AT TWO O'CLOCK P.M. AT THE COURTHOUSE IN WASHINGTON, VIRGINIA

Present Absent

Robert P. Anderson, Chairman None

Ronald L. Frazier, Vice Chairman

S. Bryant Lee

Roger A. Welch

Thomas G. Taylor

John McCarthy, County Administrator

Peter H. Luke, County Attorney

Diane Bruce, Clerk

Chairman Anderson called the meeting to order. All members were present.

MINUTES: On motion of Mr. Welch, seconded by Mr. Lee, the minutes of the October 2, 2006 meeting were approved as printed. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

AGENDA: On the motion of Mr. Lee, seconded by Mr. Welch, the Board voted unanimously to adopt the amended Final Agenda. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

SCHOOLS: Dr. Robert Chappell, Superintendent of Schools, made the following report:

1) Field and Track: The field has been dedicated. The final cost of $283,473 was a savings of $316,527 compared to the lowest bid. Dr. Chappell thanked the Board and County Administrator for the joint effort that resulted in the savings.

2) Sports Report: Cheerleaders earned 3rd place at regionals. Girl's volleyball will compete in the state finals. Cross country team has qualified for state competition.

3) Next Step Program: Miranda Hope will attend the December meeting to describe this program.

4) Facilities: New gym not yet ready. No decision yet as to whether to pave or tar and chip the parking lot. David Cubbage will seek surplus funds, if any, from VDOT for the parking lot. Walkway from rear of gym to elementary school was omitted from the specifications. Funding for the walkway may be available from interest earned on the bond funds or from refunding one of the loans.

VDOT REPORT: David Cubbage, Residency Administrator, reported that the Commonwealth's analysis has recommended that the new facility on Rock Mills Road remain as is without interruption. The old headquarters facility, on the north side of the Town of Washington, may be leased or placed in surplus. If disposed of, it will be offered to state and local agencies before being offered to the public.

Rediviva Road: Maintenance should begin very soon.

Six Year Plan: There will be a 36% reduction in available funds. A workshop will be held at the December meeting with the public hearing scheduled for the January meeting.

Rt 626: Work will commence on November 6.

Rt 621: A 60-day contract on bridge repairs will start in February 2007.

Sperryville Bridge: Prior comments regarding design and aesthetics is in work process. The next step is a survey.

PUBLIC COMMENT:

Aline Johnson expressed thanks to Tom Taylor for his interim service on the Board of Supervisors. She commented that this and prior Boards have done an excellent job helping the county maintain its rural character; that the work did not start last year, but a long time ago and that the fruits of the Board's labor are obvious.

Roy Wines complained of the heavy industrial-type construction-business activity operated by Michael Brown on Seven Ponds Road and asked for relief. He added that the site distance on the curve is not adequate for the 18-wheelers using the road.

Phil Irwin asked if there is an update on the grant application for the Civil War Trails designation. There will be no report until Spring 2007.

OLD BUSINESS:

7:00 P.M. Session -- SE#06-09-01: Brown Contractor's Office/Shop/Yard: The applicant has requested an extension until the December meeting. An extension prolongs the application and the appeal of the cease and desist order, allowing the applicant to continue his business during the appeal period. On motion of Mr. Frazier, who stated that his constitutents have a legitimate complaint about an on-going activity which should have limits imposed, seconded by Mr. Lee, the Board voted unanimously to continue the evening session until the December 4, 2006 meeting. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None. The public hearing will be re-advertised. Mr. Luke and Mr. McCarthy will review the process to ascertain if there is a solution to resolve continuances in similar situations.

Emergency Communications Update: Mr. McCarthy reported that the county is working with Culpeper County on signal studies and is pursuing the donation of radios from Fairfax County.

Scrabble School: Bob Lander presented the second annual report of general and fund raising activities for the old Scrabble School. The support group has raised approximately $35,000 over the past three years including two $5000 National Trust grants, two grants in the amount of $6600 for fund raising purposes, $3000 from the Virginia Foundation for Humanities, $3300 from RRCSB, and miscellaneous contributions and collections from fund-raising events. Application has been made for a $50,000 Rural Development Series grant. The success of that application and other resources available may need reassurance that a senior center is the intended end use.

On motion of Mr. Welch, seconded by Mr. Frazier, the Board voted unanimously that the ultimate reuse of the Scrabble School, along with its Historic Preservation and Interpretive function, shall be for the provision of elder-care services as a senior center. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

Household Hazardous Waste Clean-Up Day: The clean-up day held on October 20 was quite successful. Paint, household pesticides, aerosols, fire extinguishers, DDT, Parathion, and wastes containing mercury were among the forty-two 55-gallon drumfuls of wastes collected.

Employment Retirement Benefits Update: The county will be asked at the December meeting to adopt a Health Savings Account retirement program that will permit county employees to take advantage of certain tax savings. There is no cost to the county.

Civil War Monument Rehabilitation Update: There is a contract agreement in the amount of $35,270 with Conservation Solutions to rehabilitate the monument. The project start date will be Spring 2007. RLEP and the Civil War roundtable have made substantial donations for this project.

Sludge Work Group: Several meetings have taken place; the next meeting is scheduled for November 29. All meetings are open to the public. RLEP and RAPPFlow have made significant contributions. A working draft may be available at the December or January meeting.

Mr. Luke advised that the group has finished 70-80% of the work but the nutrient management plans and buffers are still to be discussed.

School Energy Audit: This Audit, which was reported at the October meeting, described methods that the schools could adopt that could save between $50,000 - $75,000. The county has been asked to contribute to the cost. The FY07 budget contains $1000 set aside for this project.

On motion of Mr. Welch, seconded by Mr. Lee, the Board voted unanimously to contribute a total of $4500 toward the cost of the School Energy Audit. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

NEW BUSINESS:

Water Quality Improvement Fund "Clean Streams Project:" This project was discussed at the October meeting. The contract may be ready to be awarded at the December meeting with a project start date for the Spring of 2007.

Culpeper Soil & Water Conservation District Blueprint: Greg Wichelns distributed copies of a document entitled "Blueprint for Regional Soil and Water Conservation" and presented a general summary of the report which addresses the integration of conservation opportunities into how local government does business. He noted that the Rappahannock County Comprehensive Plan is an "amazingly good fit" with the blueprint and that an analysis of county streams revealed only 8 or 9 streams with sediment flow and only one was from a construction process. The blueprint specifically addresses government functions, management of land disturbance, land conservation, development, watersheds, land management and sewage treatment. (A copy of the blueprint is filed with the papers of the meeting.)

Donation, RCCA, Farmland Preservation Program: RCCA has contributed $12,500 more to the Farmland Preservation Program than is reflected in the FY07 budget. On motion of Mr. Welch, seconded by Mr. Lee, the Board voted unanimously to approve a supplemental appropriation in the amount of $12,500 to line item 8501-7009. The new total for this line item is now $80,500. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

Regional Powerline Proposal: Dominion Power is seeking approvals for a transmission line from West to East to the northern part of Virginia. The exact location is not yet identified, but the Regional Transmission Administrative Authority has amended the original plan to include Rappahannock County. Technically the county is not included in the projected pathway; however, the process should be observed carefully. The special designation being requested would give broad authority of eminent domain to site transmission lines. The area being considered is an area with many conservation easements.

APPOINTMENTS:

Emergency Services Coordinator Deputies: On motion of Mr. Lee, seconded by Mr. Welch, the Board voted unanimously to appoint Frank Huff and Arthur Candenquist. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

Recreational Facilities Authority: On motion of Mr. Lee, seconded by Mr. Welch, the Board voted unanimously to appoint Jonathan Moore to filled the unexpired term of Shannon Swain. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

Social Services Board: On motion of Mr. Taylor, seconded by Mr. Frazier, Ruth Kiger was reappointed for a term commencing November 7, 2006. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

Library Board: The terms of Charlotte Nichols and James Oyster expire December 31. Mrs. Nichols is not eligible for reappointment. Mr. Oyster is willing to be reappointed. The Wakefield District vacancy will be advertised prior to the December meeting at which time both vacancies will be filled.

Building Code Board of Appeals: Two vacancies exist. On motion of Mr. Frazier, seconded by Mr. Welch, the Board voted unanimously to appoint Jonathan Monroe (an architect) and Chris Stanton (a Class A contractor.) Their terms will expire January 1, 2007. The vote was recorded as follows: AYE: Lee, Anderson, Welch, Taylor, Frazier. NAY: None.

CORRESPONDENCE: (Letter with papers of meeting.)

Dept of Army, eCybermission Competition: Letter of acknowledgement for the contribution of a teacher, Jane Burdick, from Burdick Science Home School. The Motorcycle Fatality report for Rappahannock County was placed in this competition.

INFORMATION: (See papers of meeting.)

Building Office Report: Total construction from September 22, 2006 to October 21, 2006 was $2,520,215.00. Year to date totals: (See papers of meeting for more detail.)

Year to date totals:	2005	2006
New Home Construction	49	49
Commercial Buildings	13	6

Avian Flu, Bird Flu, Pandemic Flu: Brochures are available at the Health Department and County Administrator's Office. Copy with papers of meeting.

Thomas G. Taylor: Chairman Anderson commended and thanked Mr. Taylor for his service to the Board of Supervisors and to the citizens of Rappahannock County. Mr. Taylor did not seek election to his seat on the Board and his term expires at midnight on November 7, 2006.

ACCOUNTS: On motion of Mr. Lee, seconded by Mr. Welch, the Board voted unanimously to approve the Accounts Payables dated November 6, 2006. The vote was recorded as follows: AYE: Taylor, Lee, Welch, Frazier and Anderson. NAY: None.

There being no further business, the meeting adjourned at 4:00 o'clock p.m.

_________________________________________

Robert P. Anderson, Chairman