AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 7th DAY OF APRIL, TWO THOUSAND AND EIGHT AT

AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 3rd DAY OF NOVEMBER, TWO THOUSAND AND EIGHT AT TWO O'CLOCK P.M. AT THE COURTHOUSE IN WASHINGTON, VIRGINIA

Present

Absent

Robert P Anderson, Chm. Ronald L Frazier, V-Chm.

S. Bryant Lee

Roger A Welch

Edward D. Wayland

John McCarthy, Co. Adm.

Peter H. Luke, Co. Attorney

Diane Bruce, Clerk

None

Chairman Anderson called the meeting to order.

MINUTES: On motion of Mr. Welch, seconded by Mr. Lee, the minutes of the October 6, 2008 meeting were unanimously approved as submitted. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

AGENDA: On motion of Mr. Frazier, seconded by Mr. Welch, the Board voted unanimously to adopt the Final Agenda. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

SCHOOLS: Dr. Robert Chappell, Superintendent of Schools, made the following report: (See documents filed with papers of meeting.)

1.) An advertisement will appear in the Rappahannock News. This ad is funded entirely with private funds; no taxpayer dollars will be used. The purpose of the ad is to try to increase the percentage of Rappahannock County resident children who attend RCPS.

2.) Facts 4U filed with papers of meeting.

VDOT Report: David Cubbage, Residence Administrator, reported as follows:

1) Route 522 Bridge: It appears that an "in-kind" replacement will be permitted.

2) Civil War Trails: Several site plan visits have been conducted.

3) Election Day (tomorrow): In anticipation of record turnouts at the upcoming Presidential election, VDOT will be prepared to respond to emergencies and to monitor polling locations for traffic delays.

4) Budget Reductions: VDOT is expecting budget reductions between $2.1 and $2.4 billion over the next six years. There currently exist 1900 vacancies that will not be filled. Staffing will be reduced in some offices. Other adjustments are anticipated.

PUBLIC COMMENT: None.

OLD BUSINESS:

Emergency Communications Systems Update: On motion of Mr. Wayland, seconded by Mr. Welch, the Board voted unanimously to approve Agreement PC-09-0902, Shared Use of Public-Safety System Facilities with Culpeper County. The following roll-call vote was taken: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None. See Exhibit A attached hereto and made a part of these minutes.

The agreement with Fauquier County will be presented at the December meeting.

Scrabble School: The contractor is on site and working. The project should be completed in February 2009.

Landfill Closure: This project has been underway for a month and should be complete by January 1, 2009.

Sperryville Bridge Replacement: Mr. McCarthy reported that VDOT has agreed to replace this bridge with another steel-truss bridge. The projected start time is in 2011.

NEW BUSINESS:

Family Caregivers Month: The Partnership with Aging Together is now 3.5 years old and has asked that the Board acknowledge and support Family Caregiver's Month. On motion of Mr. Welch, seconded by Mr. Wayland, the Board voted unanimously to adopt the "Family Caregivers Recognition" resolution. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None. See Exhibit B attached hereto and made a part of these minutes.

Housing Survey Report: Chris Moyles, Director of the Rapidan Better Housing Corporation and project administrator of the Rappahannock Community Housing Partnership submitted a detailed study/survey of the housing needs in Rappahannock County for the years 2007-2008. The report contains no suggestions but includes considerable data. (Report filed with papers of meeting.)

Appropriation, Vehicle Insurance Settlement: On motion of Mr. Welch, seconded by Mr. Wayland, the Board voted unanimously to appropriate $4961.52 to line item #3102-5408. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

VaCo Region 7 Legislative Agenda: The 2009 Legislative Agenda was distributed. See copy filed with papers of meeting.

APPOINTMENTS:

Rappahannock-Rapidan Community Services Board: Dorothy Butler was reappointed to a new term on motion of Mr. Wayland, seconded by Mr. Welch and the unanimous vote of the Board. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

Department of Social Services: Judy Tole was reappointed to a new term on motion of Mr. Lee, seconded by Mr. Wayland and the unanimous vote of the Board. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

Library Board:

1) Louise van Dort was reappointed to a new term on motion of Mr. Anderson, seconded by Mr. Welch and the unanimous vote of the Board. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

2) Mary Dobrovir was appointed to a new term on motion of Mr. Wayland, seconded by Mr. Frazier and the unanimous vote of the Board. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

3) Chris Bird was appointed to a new term on motion of Mr. Lee, seconded by Mr. Wayland and the unanimous vote of the Board. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

CORRESPONDENCE: None.

INFORMATION:

Building Office Report: Total construction from September 22, 2008 to October 21, 2008 was $3,981,880.00. Year to date totals: (See papers of meeting for additional detail.)

Year to date totals:	2007	2008
New Home Construction	37	30
Commercial Buildings	7	2

ACCOUNTS: On motion of Mr. Lee, seconded by Mr. Welch, the Board voted unanimously to approve accounts payables dated November 3, 2008. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

EXECUTIVE SESSION: (2:55 pm) On motion of Mr. Welch, seconded by Mr. Wayland, the Board voted unanimously to retire into executive session pursuant to Virginia Code §2.2-3711A.3 and 2.2-3711A.7 to discuss or consider the acquisition of real property for a public purpose or the disposition of publicly held real property, when discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board of Supervisors under §2.2-3711A.3 and to consult with legal counsel regarding a zoning violation (Pelky). The following roll-call vote was taken. AYE: Anderson, Frazier, Lee, Welch, Wayland NAY: None.

Open Session: On motion of Mr. Frazier, seconded by Mr.
Wayland, the Board voted unanimously to reconvene into open session. The following roll-call vote was taken. AYE: Wayland, Anderson, Frazier, Lee, Welch. NAY: None.

Certification: The Chairman polled the members of the Board as follows "To the best of your knowledge, do each of you certify that only public business matters lawfully exempted from the open meeting requirements under existing Virginia law, and only such public business matters as were identified in the motion by which the executive meeting was convened, were heard, discussed or considered by the Board in the executive meeting just held?" The following roll-call vote was taken. AYE: Anderson, Frazier, Lee, Welch, Wayland. NAY: None.

There being no further business, the meeting adjourned at 3:45 o'clock p.m.

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Robert P. Anderson, Chairman