AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 7th DAY OF APRIL, TWO THOUSAND AND EIGHT AT

AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 6th DAY OF OCTOBER, TWO THOUSAND AND EIGHT AT TWO O’CLOCK P.M. AT THE COURTHOUSE IN WASHINGTON, VIRGINIA

Present

Absent

Robert P Anderson, Chm. Ronald L Frazier, V-Chm.

S. Bryant Lee

Roger A Welch

Edward D. Wayland

John McCarthy, Co. Adm.

Peter H. Luke, Co. Attorney

Diane Bruce, Clerk

None

Chairman Anderson called the meeting to order.

MINUTES: On motion of Mr. Lee, seconded by Mr. Welch, the minutes of the September 3, 2008 meeting were unanimously approved as submitted. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

AGENDA: On motion of Mr. Welch, seconded by Mr. Wayland, the Board voted unanimously to adopt the Final Agenda. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

SCHOOLS: Dr. Robert Chappell, Superintendent of Schools, made the following report: (See documents filed with papers of meeting.)

1) A kickoff meeting for the purpose of exploring the Performance Contracting process with several ESCOs from the state contract will be held on October 8 at 10 a.m. The county is also considering this process for several county buildings.

2) ADM was 927 as of September 30.

3) Both schools are fully accredited for the 6th consecutive year.

4) Athletic field lights should be working by Homecoming on October 24.

5) Tracking of energy usage is described in the October 7 Facts 4U (w/papers)

6) October Appropriation: On motion of Mr. Wayland, seconded by Mr. Lee, the Board voted unanimously to approve the October School Board appropriation in the total amount of $240,330.72 as set forth in Exhibit A attached hereto and made a part of these minutes. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

VDOT Report: David Cubbage, Residence Administrator, reported as follows:

Projections from the Governor's Office are expected to show that the VDOT budget will shrink by $125 million per year for the next six years. Fuel and car sales are the main revenue source for VDOT; without those sales, budget revenues decline. VDOT is reassessing its projects with a reduction in surfacing projects being anticipated. VDOT will maintain its commitment to emergency, snow removal and safety. More specific details will be forthcoming.

Food System Work Group-Buy Fresh, Buy Local: Agricultural Extension Agent Kenner Love described the importance of direct marketing of agriculture, of developing a community-based food system and of connecting the farm to people's table. He discussed the economic potential if each household spent $10 per week on fresh local food and farm-based Virginia products, the impact in Rappahannock County would be $1,857,440 and in the five-county Rappahannock-Rapidan Region the impact would be $32,890,00. The Virginia Cooperative Extension and PEC are publicizing activities and events associated with this program. (See handouts, charts, facts and figures filed with papers of meeting.)

PUBLIC COMMENT:

Tom Junk challenged the Board to reduce the FY10 budget by $200,000 less than the FY09 budget.

David Cubbage reported that the bridge that was under demolition on Route 29 at Gainesville, collapsed several hours ago but there was only one minor injury.

OLD BUSINESS:

Emergency Communications Systems Update: The installation is on schedule and agreements with Culpeper and Fauquier Counties are being finalized.

State Budget: All state agencies have received a memo from the Governor's Office providing for 5%, 10% and 15% reductions. An additional memo expected in December will propose changes in the current FY09 budget; however no cuts are expected in the K-12 school budgets. The state budget, which is already $2.9 billion below projections is expected to worsen before it improves. Sales taxes continue to trend upward.

Water Supply Plan: The General Assembly passed an unfunded mandate requiring local government to participate in a local water supply plan. No funding is required at this time because of the volunteer efforts of Hal and Beverly Hunter and RappFlow.

On motion of Mr. Lee, seconded by Mr. Welch, the Board voted unanimously to adopt the "Resolution Regarding Regional Water Supply Planning" , attached hereto as Exhibit B and made a part of these minutes. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

Farmland Protection Program, Manfred Call Property: Mr. McCarthy reported that the closing on the Manfred Call property, known as Muskrat Hollow Farm on Route 211 west of Amissville, took place on October 1. Three parcels totaling 106 acres were placed under easement. The cost of the easement was $200,000 with the Commonwealth contributing $100,000. Total costs were $214,132; the county share was $107,000.

NEW BUSINESS:

Code Red Program: The E911 coordinator, Richie Burke, described a new emergency notification system that can call all telephone numbers in Rappahannock County within five (5) minutes. The system also includes a weather module. Each person must sign up to be a part of the system. The cost is $7500 per year plus an additional $3750 per year for the weather module. Test calls will be made in the next few weeks.

Comprehensive Plan: A new Comprehensive Plan is due in 2010. Mr. McCarthy described the actions to be taken by the Planning Commission over the coming months including input from VDOT, RappFlow, professional engineers and planners and others.

Supplemental Appropriations:

(1) Sheriff's Office: Old weapons were traded for new weapons but the bills were not received until after the end of FY08 leaving unspent funds in the FY08 budget. On motion of Mr. Frazier, seconded by Mr. Wayland, the Board voted unanimously to appropriate $6750 to line item 3102-7002. . The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

(2) Asset Forfeiture: These funds are in a special account for use by the Commonwealth's Attorney. On motion of Mr. Wayland, seconded by Mr. Welch, the Board voted unanimously to appropriate $4500 to line item 2201-8003 for the purchase of computers. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

APPOINTMENTS:

RRCSB: Dorothy Butler's term expires December 31. She is eligible for reappointment.

Social Services Board: Judi Tole's term expires December 31. She is eligible for reappointment.

Library Board: Marie Davis, Cheri Woodard and Louise van Dort's terms expire December 31. Marie Davis and Cheri Woodard are not elibible for reappointment.

CORRESPONDENCE: None.

INFORMATION:

Building Office Report: Total construction from August 22, 2008 to September 21, 2008 was $2,424,500.00. Year to date totals: (See papers of meeting for more detail.)

Year to date totals:	2007	2008
New Home Construction	36	26
Commercial Buildings	7	1

ACCOUNTS: On motion of Mr. Lee, seconded by Mr. Welch, the Board voted unanimously to approve accounts payables dated October 6, 2008. The vote was recorded as follows: AYE: Anderson, Lee, Welch, Wayland, Frazier. NAY: None.

There being no further business at the General Session, the meeting recessed at 3:30 o'clock p.m. and reconvened at 7:00 o'clock p.m. at which time the Chairman called the meeting to order.

Present

Absent

Robert P Anderson, Chm. Ronald L Frazier, V-Chm.

S. Bryant Lee

Edward D. Wayland

John McCarthy, Co. Adm.

Diane Bruce, Clerk

Roger A Welch

Peter H. Luke, Co. Atty.

SE #08-08-01--Boucher Contractor's Office/Shop/Yard: The applicant has applied to convert the existing sawmill to a contractor's office/shop/yard for a septic system pumping business on a 4.63 acre parcel. The property is located on Route 522 near Huntly in Wakefield District and is identified as Tax Map 5, Parcel 6; zoned "A" - Agricultural, Wakefield District. The use is allowed under §170-36E of the Rappahannock County Code. The Planning Commission held its public hearing on September 17, 2008 and recommended conditional approval.

Chairman Anderson opened the public hearing.

Dean Hahn spoke in favor of the exception.

Pat Cahill asked for assurances that there would be no permit to discharge.

There being no other comments, the Chairman closed the public hearing.

On motion of Mr. Lee, seconded by Mr. Wayland, the Board voted unanimously, of the members present, to approve SE #08-08-01 conditioned as follows: (1) Limit on the number of employees in and out to six; (2) All equipment and materials are to be stored in the existing structure or a new structure; (3) No vehicles greater than 3/4 ton may be kept outside; (4) All existing material for the sawmill shall be cleaned out by January 1, 2010; (5) VDOT approval; (6) 12 square foot sign limit and (7) permit does not convey. The vote was recorded as follows: AYE: Anderson, Lee, Wayland, Frazier. NAY: None. ABSENT: Welch.

There being no further business, the meeting adjourned at 7:30 o'clock p.m.

____________________________________

Robert P. Anderson, Chairman