AT THE REGULAR MEETING OF THE RAPPAHANNOCK COUNTY BOARD OF SUPERVISORS HELD ON THE 3rd DAY OF OCTOBER, TWO THOUSAND AND FIVE AT TWO O'CLOCK P.M. AT THE COURTHOUSE IN WASHINGTON, VIRGINIA

 

               Present

             Present

                Absent

Charles K Estes, Chairman

Robert P Anderson, V-Chm

Roger A Welch

Ronald L. Frazier

John McCarthy, Co Adm.

Peter H. Luke, Co Attorney

Diane Bruce, Clerk

            S. Bryant Lee

           

Chairman Estes called the meeting to order.  Mr. Lee was absent; all other members were present.

 

MINUTES:     On motion of Mr. Frazier, seconded by Mr. Welch, the minutes of the September 7, 2005 meeting were unanimously approved. The vote was recorded as follows:  AYE:   Estes, Anderson, Welch, Frazier.   NAY:  None.  ABSENT:  Lee

 

AGENDA:     On motion of Mr. Welch, seconded by Mr. Anderson, the revised Final Agenda was unanimously adopted.  The vote was recorded as follows:  AYE:   Estes, Anderson, Welch, Frazier.   NAY:  None.  ABSENT:  Lee.

 

RESOLUTION, JAMES MARANGONI:  Mr. McCarthy read the resolution that was adopted at the September meeting and presented it personally to Mr. Marangoni.  Dieter Kneupfer, Emergency Coordinator, offered appreciation and praise for the many years of service given by Mr. Marangoni.

 

SCHOOLS:  Superintendent Robert Chappell reported as follows:

            (1)       October appropriations:  On motion of Mr. Welch, seconded by Mr. Anderson the Board voted unanimously, of the members present; to approve the 2005-2006 School Budget annual additional appropriation request in the amount of $228,870.  The vote was recorded as follows:  AYE:   Estes, Anderson, Welch, Frazier. NAY:  None. ABSENT:  Lee.   (Set Exhibit A attached hereto.)

            (2)       High School Track Contract:  Mr. McCarthy will submit the a new bid package for the high school track. The bid package will NOT include an acrylic surface.  The school board will separately place a bid package for an acrylic surface.  The pre-bid meeting is October 18 with a bid deadline of November 1.  This matter will reappear on the November Board of Supervisor's agenda. 

            (3)       Average Daily Membership:  993 to date, a figure that is below estimates.

 

PUBLIC COMMENT: 

            Bob Lander urged the Board to give favorable consideration to Dr. Tole's request, (to be made at the evening session,) regarding a TEA-21 application for Civil War markers.

            Beverly Hunter, Jackson District, submitted a fact sheet regarding the proposed Tier III designation for the Hazel River.  (See papers of meeting.)

            Monira Rifaat, Piedmont District, reported as follows: (1)  Bill Oliver has retired from Lane Industries.  Ms. Rifaat suggested a resolution of appreciation for his years of service.   (2) The local Farm Services Agency is closing.  A total of fifteen offices will be closed in Virginia.            

 

OLD BUSINESS:

            Farm Services Agency Closure, Culpeper Office:  The USDA Farm Services Agency replied to the county's inquiry as to the closure of the Culpeper Ofice explaining that office closures are directly related to federal budget cuts.  (See letter with papers of meeting.)

            Lord Fairfax Community College, Addendum to Memorandum of Understanding:  Mr. McCarthy advised the Board that an amendment has been added to the Memorandum of Understanding with LFCC.  Four of eight jurisdictions have signed off on the amended Memo.  See Exhibit B attached hereto and made a part of these minutes. 

            Hazel River, Tier III Designation, DEQ Correspondence:  DEQ has notified the county that a petition has been received requesting the State Water Control Board to consider the Hazel River for regulatory designation as Exceptional State Waters in accordance with the Virginia Water Quality Standards regulation.  Notification must be given to all localities and riparian property owners in which the waterway or segment lies.  A public hearing will be scheduled at  later time.  (See letter with papers of meeting.)

           

NEW BUSINESS:

            Supplemental Appropriation:  On motion of Mr. Frazier, seconded by Mr. Anderson, the Board voted unanimously of the members present to appropriate $4082.50 to category 1209-4001 for PPTRP Re-programming of computers in the Commissioner of Revenue's office because the county's car tax is higher than the state reimburses.  The vote was recorded as follows:  AYE:   Estes, Anderson, Welch, Frazier.   NAY:  None.   ABSENT:  Lee.

            Health Department Briefing on Influenza Virus:  Mr. McCarthy made the Board aware that the Center for Disease Control and the Virginia Health Department both are concerned about potential influenza viruses and pandemic flu outbreaks.  If there is such an occurrence, the Virginia Department of Health will take the lead at the local level. Documents regarding this potential problem were distributed to all Board members and are filed with the papers of this meeting.

            Drought Disaster Declaration:  On motion of Mr. Welch, seconded by Mr. Anderson and the affirmative vote of the Board members present, the Supervisors approved a Resolution of Drought Relief for County of Rappahannock Farmers.  The vote was recorded as follows:  AYE:   Estes, Anderson, Welch, Frazier.   NAY:  None.   ABSENT:  Lee.  (See Exhibit C attached hereto and made a part of these minutes.)

 

APPOINTMENTS: 

            Water & Sewer Authority:    On motion of Mr. Estes, seconded by Mr. Anderson and the unanimous vote of the members present, the Board appointed Michael L. Brown to serve on the Rappahannock County Water & Sewer Authority for a term expiring October 8, 2009.  The vote was recorded as follows:  AYE:   Estes, Anderson, Welch, Frazier.   NAY:  None.   ABSENT:  Lee.

Department of Social Services Board:   On motion of Mr. Frazier, seconded by Mr. Welch, the Board voted unanimously, of the members present, to reappoint Deborah Flournoy to the Social Services Board for a term to expire October 5, 2009. The vote was recorded as follows:  AYE:   Estes, Anderson, Welch, Frazier.   NAY:  None.   ABSENT:  Lee.

           

CORRESPONDENCE:     (See papers of meeting.)

            VDOT Primary Road hearing will be held on October 18, 2005.  There are no projects listed in Rappahannock County at this time.

 

INFORMATION:    

Building Office Report:  Total construction from August 22, 2005 to September 21, 2005 was $1,267,375.00.  Year to date totals:  (See papers of meeting for more detail.)                 

Year to date totals:

               2004

               2005

New Home Construction

                51

                   44

Commercial Buildings

                11

                   12

            Chronic Wasting Disease, Deer Population:  Notice has been received that this disease has begun affecting deer population as nearby as West Virginia.  (See press release with papers of meeting.)

            Hurricane Relief:  County employees contributed $875 to the American Red Cross bringing the total county contribution, including $875.00 in matching funds, to a grand total of $6750.

            Route 600 Bridge Closure:  October 18 from 7 am to 5 pm.

           

ACCOUNTS:   On motion of Mr. Welch, seconded by Mr. Frazier, the Board voted unanimously, of the members present, to pay the accounts payables dated October 3, 2005.  The vote was recorded as follows:  AYE:   Estes, Welch, Frazier.   NAY:  None.   ABSENT:  Lee, Anderson.

 

 EXECUTIVE SESSION:  On motion of Mr. Welch, seconded by Mr. Frazier, the Board voted unanimously to retire into executive session pursuant to Virginia Code ¤2.2-3711A.  The subject matter of the closed meeting was to discuss personnel pursuant to ¤2.2-3711 A.1. and to  consider the acquisition of real property for a public purpose, when discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board of Supervisors under ¤2.2-3711A.3.  The subject matter of the closed meeting was  property acquisition for purposes of housing public offices and recent personnel decisions.   The following roll-call vote was taken. AYE:  Estes, Frazier, Welch  NAY:  None.  ABSENT:  Lee and Anderson.

            On motion of Mr. Anderson, seconded by Mr. Welch, the Board voted unanimously, of the members present, to reconvene in open session.  The following roll-call vote was taken. AYE:  Estes, Anderson, Frazier, Welch.  NAY:  None.  ABSENT:  Lee.

Whereupon the Chairman polled the members of the Board as follows "To the best of  your knowledge, do each of you certify that only public business matters lawfully exempted from the open meeting requirements under existing Virginia law, and only such public business matters as were identified in the motion by which the executive meeting was convened, were heard, discussed or considered by the Board in the executive meeting just held?" The following roll-call vote was taken. AYE:  Estes, Anderson, Frazier, Welch.  NAY:  None  ABSENT:  Lee.

 

There being no further business, the meeting recessed at 4:00 o'clock p.m. and recon- vened at 7:00 o'clock p.m. to conduct the following business.  Mr. Lee was absent.  All other Board members and staff were present.

 

(1)       TEA-21 Project, Civil War Trails:  John Tole, President of the Blue Ridge Civil War Roundtable group, made a "power-point" presentation regarding events that occurred in Rappahannock County during the Civil War.  (Printed copy of power-point presentation with papers of meeting.)  The Roundtable group proposes to apply for VDOT TEA-21 funds to support the erection of a number of Civil War Trails roadside markers within the county.  These markers would be a part of the well-known statewide Civil War Trails program and will promote history-oriented tourism to the county.  There are 10-15 candidate sites for an initial group of markers.  An application for $50,000 in TEA-21 monies would fund ten Civil War markers.  The TEA-21 program, which is a matching funds program, requires a 20% local match. 

            Chairman Estes opened the public hearing.  Judy Tole and Reid Folsom urged the Board to support the TEA-21 application.  There being no further public comments, the Chairman closed the public hearing.

On motion of Mr. Welch, the Board voted unanimously, of the members present, to participate in the TEA-21 Civil War Trail application for an amount not to exceed $50,000, with the understanding that one-half of the county's 20% share of the grant, not to exceed $5000.00, would be an "in-kind" contribution.  The following roll-call vote was taken. AYE:  Estes, Anderson, Frazier, Welch.  NAY:  None  ABSENT:  Lee.

 

(2)       RZ#05-08-02, Salvano Village Commercial rezoning.  (Continued by Planning Commission at request of applicant.)

 

There being no further business, the meeting adjourned at 8:30 o'clock p.m. 

 

 

_________________________________________

                                                                                    Charles K. Estes, Chairman